[Job Vacancy] Travel Assistant at the U.S. Consulate General

Jobs

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Travel Assistant – All Interested Candidates

Announcement Number: Lagos-2023-087Location: LagosHiring Agency: Consulate General LagosSeries/Grade:  LE – 0910 7Work Schedule: Full-time – 40 hours per weekPromotion Potential: LE-NA

Overview

Hiring Path:Custom Announcement (not open to the public)
Who May Apply/Clarification From the Agency:

For USEFM – FP is 8.  Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources

Security Clearance Required: Public Trust – Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

The work schedule for this position is: Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required

Duties

Under the supervision of the Travel Supervisor, the incumbent performs a full range of travel services for all agencies at the Consulate.
Handles problems with airport officials, expediters, airline officials and other contacts.
Directs VIP travel arrangements in coordination with the Control Officer, Management, and other Embassy / Consulate offices.
The Travel Assistant serves as back-up to the Travel Supervisor.

Qualifications and EvaluationsEducation Requirements:

Two (2) years of College / University Studies is required.
Please address this factor in your ERA application under Education

Experience: 

Three (3) years of progressively responsible secretarial/administrative and travel experience is required.
Please address this factor in your ERA application under Major Duties and Responsibilities

Job Knowledge:

Good knowledge of airline reservations and ticketing practices is required.
Good working knowledge of host country travel businesses including airlines, hotels, and restaurants is required.
Must have working knowledge of host country immigration practices, and basic knowledge on international travel requirements.
Must possess good organizational skills.
Must be able to deal with State Protocol staff, Immigration Officers and the staff at other diplomatic missions with the courtesies required by local customs.
Must be proficient in Microsoft Suites.
Must possess good numerical skills. 
Typing skills with speed and accuracy is required. Must demonstrate excellent time management and customer service skills.
Please address this factor in your ERA application under Major Duties and Responsibilities

Evaluations:

This may be tested. Please specify the level of your proficiency in the language listed.

Language:  

Fluent in speaking/reading/writing of English is required.

Skills And Abilities:

Skill in providing leadership, direction, and technical expertise in the management and evaluation of public health programs.
This includes the development of evaluation designs, use of reliable and valid instruments, and methods for data collection, analysis and reports.
Ability to lead project teams and workgroups and to develop effective working relationships with national and international working partners.
The incumbent will be expected to exercise considerable ingenuity in applying guidelines to unique and different settings; as the work is highly complex and can be threatening to stakeholders.
Intermediate user level of word processing, spreadsheets and databases such as National Data Repository (NDR), PEPFAR Panorama, and Data for Accountability, Transparency and Impact Monitoring (DATIM) is required.
In addition, the incumbent needs to be familiar with the Nigeria Medical records System (NMRS) and PEPFAR Surge Dashboards. Strong skills in interpretation of program monitoring and evaluation data are required. This would include the ability to understand and synthesize numerical data.
Please address this factor in your ERA application under Major Duties and Responsibilities.
Strong oral and written communications skills are required to develop and maintain effective, sustainable working relationships with national and international working partners and to accomplish reporting requirements.
As a senior prevention program specialist for CDC Nigeria, the incumbent is also expected to exercise considerable innovation during his/her attempts to influence other collaborative organizations engaged in HIV/AIDS prevention programs to adopt appropriate strategies for improving the program outcomes, including the design and adoption appropriate M&E strategies/framework for program activities. 
Computer keyboarding/typing skills at a good working level with both speed and accuracy is required.

Equal Employment Opportunity (EEO):  

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

BenefitsAgency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process:

Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. 
Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **

Important

Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. 
A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Salary

NGN8,800,796 (USD $40,488) /Per Year

How to ApplyInterested and qualified candidates should:Click here to apply

Important Information

All candidates must be able to obtain and hold a Public Trust clearance.
To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process. For more information on how to apply visit the Mission internet site.

Required Documents:To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.All Applicants:

Residency and/or Work Permit
Secondary School Certificate
Driver’s License

Eligible Family Member Applicants:

Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.

Application Deadline 30th August, 2023.