[Job Vacancy] Office Administrator / Receptionist at Neveah Limited

Neveah Limited, a leading commodity trading company, is recruiting a qualified, innovative, and pragmatic candidate for its Aluminum and Copper Ingots Manufacturing Plant in the capacity below:

Job Title: Office Administrator / Receptionist

Location: Mowe (Lagos – Ibadan Express Way), Ogun
Employment Type: Full-time
Industry: Recycling
Department / Unit: HR / Administration
Job Field: Manpower
Directly Report To: HR / Administration Manager, Mowe
Internal Interactions: Mid-Level Managers
External Interactions: Vendors, Visitors, Regulatory Bodies, External Inspectors

Brief Job Overview

We seek to hire a qualified, innovative, and pragmatic Office Administrator/ Receptionist for our Aluminum and Copper Ingots Manufacturing Plant.
The Factory, which is based in Mowe [Lagos-Ibadan Express Way], Ogun state will primarily recycle a broad range of scrap materials and convert them to usable Aluminum and Copper Ingots for different manufacturing purposes.
We are looking for an Office Administrator/ Receptionist who is responsible for scheduling various meetings between employees and clients and often manages the meeting room schedule as well.
Office Administrators will usually perform basic bookkeeping tasks, like tracking invoices, taking care of accounts receivable, and tracking the office’s overall budget.
They’ll also make purchases for the office like supplies, furniture, and other necessary equipment.

Responsibilities
The ideal candidate will (but is not limited to):

Actively engage and support an enabling work environment for all staff at the Sagamu aluminum recycling plant.
Maintain an organized filing system for Neveah’s corporate documents and export documents.
Make travel arrangements for staff.
Supervise and coordinate office supply inventory.
Screen and direct phone calls coming into the front desk phone from visitors/enquirers.
Make travel and accommodation arrangements for senior executives and other team members and prepare expense reports.
Liaise with the office administrator at the head office for collaboration on team tasks. E.g. executive trip, meeting, and accommodation arrangements to both locations.
Welcome guests with a smile and inform the unit or parties concerned.
Assist line supervisor in the execution of administrative tasks.
Raise request for payment request memo for all admin-related expenses.
Schedule and organize virtual external meetings, and physical, virtual internal meetings.
Preparing minutes of meetings and other weekly reports as may be required.
Develop a budget for activities.
Process AWB for dispatch of parcels and receive incoming parcels.
Ensure the prompt renewal of licenses and certificates.
Ensure the day-to-day running of the office and stock up on office supplies.
Receiving and responding to correspondence.
Managing information flow in a timely and accurate manner.
Provide clerical support to management staff.
Other duties as may be assigned.

Qualifications

Bachelor’s Degree in Business Administration, Hospitality or Tourism Management, Office Administration, or Communication Studies.
Minimum of 3 years of work experience as an Administrative Officer, Front desk, Receptionist, or similar role.
Must be tech-savvy.

Required Competence:

Great communication skills (oral and written).
Knowledge of Microsoft Office and other office management tools and applications.
An analytical mind with strong attention to detail.
Excellent time management and organizational skills.
Great Interpersonal Skills.
Comfortable handling confidential information.
Multi-tasking skills, with the ability to prioritize tasks.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email

Application Deadline  5th July, 2024.