[Job Vacancy] Zonal Administrative Assistant at World Health Organization (WHO)

World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

We are recruiting to fill the position below:

Job Title: Zonal Administrative Assistant
Location: Nigeria
Employment Type: Full-time

Objectives of the Programme

The country team is responsible for promoting technical cooperation, stimulating interest and coordinating assistance for health development based on global and regional strategies and WHO guidelines It is also responsible for contributing to the collection, analysis and dissemination of health information

Description of Duties

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office
Administer and/or coordinate processing of work products and transactions across programme, financial, and administrative work areas

Financial:

Review obligating documents, undertake reconciliations, and prepare reports, as required
Review and process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments
Monitor aspects of the implementation of country activities (such as deadlines, funds for project/programme budget and financial expenditures) according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays

Administrative:

Support the preparation and monitoring of teamwork plans in the enterprise resource planning system
Manage the smooth running of the administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the department
Obligate purchase requests for services and goods, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate
Write team meeting report and populate with the other team members
Compile and ensure the availability of documentation for team meetings, seminars, and workshops
Establish and or maintain the team’s electronic filing system of technical documents and correspondence
Track/administer the team’s client-support/response system and flow of information, monitoring and ensuring the processing of requests and correspondence
Provide administrative support to the organization of internal and external meetings, including the preparation of letters of invitation, documents, cost estimates and travel requests, the distribution of materials and liaison with participants and other stakeholders

Required Qualifications
Education:

Essential: Completion of Secondary Education or equivalent training
Desirable: University Degree in Business Administration, Social Sciences, or related field Training in United Nations Systems is an advantage

Experience:

Essential: A minimum of eight years of progressively responsible work experience relevant to the position in the administrative field
Desirable: Relevant experience in WHO or in the United Nations system (UN) Experience in enterprise resource planning systems

Skills:

Proficiency in the use of standard office computer software, note taking and operation of computerized systems and databases
Ability to train, brief and explain administrative procedures to other staff members
Ability to review, write/draft routine and non-routine correspondence and reports using proper grammar, punctuation, and style.
Ability to maintain effective client relationships and proactivity in servicing clients
Demonstrated knowledge of procedures and practices, rules and regulations in an administrative support area in a United Nations or WHO country office
Ability to undertake research, and prepare reports, briefing materials, and maintain filing systems
Basic financial accounting skills

WHO Competencies:

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills:

Essential: Expert knowledge of English.
Desirable: Working knowledge of French would be an advantage.

Remuneration

Remuneration comprises an annual base salary starting at USD22,559 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  13th June, 2024.