[Job Vacancy] Programme Coordinator at Medecins du Monde

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Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Programme Coordinator

Location: Maiduguri, BornoEmployment Type: Full-time

Main Responsibilities

The Programme Coordinator is in charge of programs and is directly overseeing the implementation of MdM Nigeria’s projects activities and ensuring the overall quality and technical guidance of its programming.
S/he ensures the integration of various program sectors / subsectors to maximize holistic programming within the scope of MdM’s institutional mandate, strategy, policies, principles, and best practices.
S/he supports the General Coordinator in designing and rolling out the mission strategy in the country and leads on initiatives based on programmatic vision, monitor the local context and anticipate phasing out of programs if necessary.

Hierarchical link:

Team under his/her direct supervision:

Pharmacy coordinator, Meal Advisor, Grants Officer, Communication and Advocacy Advisor and Technical Advisors

Functional link:

Close collaboration:

Closely works with the General Coordinator, all support department coordinators (Logistics, Finance, HR, Humanitarian Access Safety and Security Advisor) and all Field Coordinators (Maiduguri and Damboa).

Activities DescriptionContext analysis and needs assessment/mapping in cooperation with the general coordinator:

In collaboration with the medical team, ensure a close monitoring of the humanitarian situation in Nigeria
Responsible for the overall supervision of the Health and Nutrition Projects implemented on a mission level
Inform on a timely basis the general coordinator about any specific situation/onset which could lead to an MdM response or adjustment of the operational approach
Provide monthly updates on the humanitarian situation and cross-check information shared by different sources
Be proactive in suggesting new assessments, exploration of new potential areas for intervention and new programmatic developments to adjust program portfolio to existing needs
In case of deterioration of the humanitarian & epidemiological situation (mainly linked to new displacement of population or epidemics outbreak), coordinate the organization of ad-hoc needs assessment as well as the deployment of the MdM Team
Support the GenCo in developing and rolling out the mission strategy based on needs analysis, actors mapping, gap analysis and understanding of MdM programmatic added value and mandate
Contribute to redacting and updating the country policy paper
Lead the development of a transitional strategy to shift from MdM run clinics to the support of public health sector and facilities in Borno

Coordination of the MdM program implemented in Nigeria:

Continuously assess the humanitarian situation, share propositions of needs assessments or/and propositions of adjustment of the program to the general coordinator
In close collaboration with the general coordinator, her/his team and HQ counterparts, lead the development of the general strategy on MdM medical activities
Ensure proper implementation of programs and their follow-up in different aspects (logistical / procurement, administrative, human resources, finance, medical, donors)
Ensure accurate budget control and overall responsibility for financial management of the program
Monitor expenditures and budget compliance on a regular basis, report any concerns to the general coordinator and develop plans to mitigate any under or over expenditure at project level
Ensure regular communications are maintained between the different staff and departments involved in the program
Make sure the different components of the program are consistent and perfectly integrated and in link with population needs
Support the team in the identification of partners, development of healthy partnerships, as well as capacity building
Ensure that the implementation of the program is in line with MdM commitments (contracts with donors), inform the general coordinator of any specific difficulties
Support the pharma team for availability of quality drugs

Grant Management:

Ensure the identification of funding opportunities through donor watch in Nigeria.
Participate in grants officer recruitment and supervise her/him when she/he is recruited
Ensure the coherence between mission’s strategy and funding opportunities identified by the Grants Officer
Ensure smooth communication and collaboration with partners when included in consortium
Take part of negotiation and discussion related to programmatic decisions with donors
Ensure smooth communication and collaboration with partners when included in consortium.
Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the MDM Country Strategy.
Lead the identifying and appraisal of new funding opportunities.
Coordinate the writing of programmatic sections on donor proposals (ensuring it’s coherent with mission’s strategy), collaborating with the program field team and the Grants Officer
Ensure the quality of program sections in donors’ reports and coordinate exchanges with HQ Health Advisor/HQ Technical Advisor

Staff Management:

Ensure the recruitment of the team and develop a positive management
Develop individual action plans for the team under your management and carry out appraisals as per MdM standard requirements and procedures
Support team members professionally, monitor and support stress management
Pilot the nationalization process of key staffs and develop a culture of empowerment
Ensure and respect communication lines of the organizational chart and among the program team are respected
Support the development of a training plan for the program team and build the program team capacity

Monitoring and reporting:

In collaboration with the MEAL Advisor, ensure that SMART indicators are defined and collected for all reference projects
Make sure that all needed data of the program are well collected on a monthly basis and integrated in MdM monitoring tool
Contribute to the organization of external evaluation when requested
Contribute to the preparation of the monthly MdM situation report
Participate in the writing of donor’s activity reports and proposals
Provide technical support and guidance to the MEAL advisor regarding program integration
Ensure that a clear and solid M&E framework is in place at mission level, with regular surveys and a robust complaint & response mechanism

Meetings, coordination, and representation:

Organize, on a regular basis, coordination meetings with the program team and ensure definition of clear action plans
Actively participate in MdM coordination meetings and other ad hoc meetings decided by the general coordinator
Make sure that MdM program team participates in relevant humanitarian coordination meetings (OCHA, clusters, pharma…)
Proactively lead on external coordination with other health actors, (MoH, INGOs and UN agencies); actively build relations and establish information sharing channels to ensure MdM is well placed within the health response in Borno
Make sure that communities understand MdM intervention, as well as their inclusion in the development of MdM strategy in Borno, and make sure that accountability mechanisms are in place
Develop constructive collaboration with authorities, such as Ministry of Health and the State Emergency Management Agency
Work in close collaboration with SMoH and other relevant local health authorities for smooth transition of MdM clinics to identified SMoH run public health facilities

Essential Qualification

Medical or Public Health background
At least 5 years of experience with a similar position
Multi-sectoral or multi-grants programming management
Experience/knowledge of the region is an asset
Previous experience in supporting public health facilities and dealing with health authorities is a strong asset
Experience with an international NGO working in emergency contexts, managing programmes within the health sector
Previous experience of project planning, budget holding, proposal and report writing

Other QualificationTechnical/Managerial:

Plan, manage and adapt a project, including in emergencies
Knowledge and understanding of project management tools (Logical framework analysis, project cycle management, objectives, and indicators etc.)
Understand and analyse the public health system, health context, health problems and data
Create and choose appropriate indicators for the project
Manage and follow a program budget
Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
Proven ability to problem solving and lead teams through very challenging situations
Ability to have a global overview of a program (not only on medical plan) and develop a strategic plan
Analyse and summarize the issues and challenges in the region
Analyse the context and the consequences of an intervention, assess the risks and constraints, and identify priorities

Soft Skills:

Good writing and communication skills
Diplomacy and capacity to develop and maintain a strong relation with key stakeholders
Ability to take quick decisions according to the context in coordination with the team
Reactivity, anticipation, and adaptability
Ability to manage priorities effectively
Ability to pro-actively build relations with other stakeholders
Strong commitment to Gender Equality in health service delivery
Capacity to work and to live in tense conditions (climate, cultural context, promiscuity, isolation)
Capacity to take initiatives
Excellent Organizational skills 

Language:

 English fluency (oral and written)
 Knowledge in French and/or Hausa is an asset

How to ApplyInterested and qualified candidates should send their CV and Cover Letter in one single attachment to: [email protected] using the Job Title as the subject of the email.

Application Deadline  26th January, 2023.

Note

Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.
Médecins du Monde – France is a French humanitarian organization, involved in emergency, post-emergency and development programs in Nigeria
The employee shall respect Médecins du Monde – France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.
This job description can be modified according to changes in MDM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs