[Job Vacancy] Secretary at African Union

Jobs

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Secretary

Requisition ID: 1517Location: Addis Ababa, EthiopiaReports to: Director, HRMDirectorate/Department: Human Resources ManagementJob Grade: GSA4Number of Positions: 3Contract Type: Regular

Purpose of Job

To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
Liaises effectively with internal and external stakeholders.
Keeps diary of Director and informs him/her accordingly and timeously 
Receives and maintains proper correspondence at the Directorate
Prompts action on correspondence and other routine matters 
Maintains good computer file naming procedures.
Follow up meeting decisions and correspondence outcomes and ensure their implementation.
Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
Contributes to the creation, improvement and maintenance of record and retrieval systems
Draft initial requests on provision and maintenance of office facilities and materials.
Prepares documents for meetings 

Specific Responsibilities

Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors
Keeps an up to date diary of appointments for supervisors and other senior staff of the division
Keep equipment in use in good condition and report on defects for maintenance and other necessary action
Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units 
Performs reception services where required
Drafts responses to routine correspondences for the signature of the supervisors
Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures
Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents
Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners
Performs any other relevant duty/responsibility assigned.

Academic Requirements and Relevant Experience

Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public Sector or international organization
A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public Sector or international organization;
Typing Speed: 50 words per minutes.

Required Skills:

Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
Communication ability both orally and in writing
Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage
Planning and organizational skills 
Interpersonal skills

Leadership Competencies:

Developing others.
Flexibility
Risk Awareness and Compliance.

Core Competencies:

Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communicating Clearly.

Functional Competencies:

Trouble shooting
Job Knowledge Sharing
Task Focused
Continuous Improvement Awareness

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

RemunerationIndicative basic salary of US$ 12,834.00  (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$  16,813.44   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

How to ApplyInterested and qualified candidates should:Click here to apply

Application Deadline  2nd January, 2023.

Note

Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 
The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply